Privacy Policy

Last updated June 2026.

Who am I?

I’m Fi Phillips, an author, operating on a sole trader basis. My website address is www.fiphillipswriter.com.

I’m committed to protecting your personal data and respecting your privacy. This policy explains what information I collect, how I use it, and the rights you have under UK data‑protection law (UK GDPR and the Data Protection Act 2018, as amended by the Data Use and Access Act 2025).

If you have any questions, you can contact me at fiona@fiphillipswriter.com

What information do I collect about you?

I may collect and process the following information:

Newsletter subscriptions

  • Your name
  • Your email address
  • Consent records (stored automatically by Mailerlite)

Website interactions

  • Technical data such as IP address, browser type, and cookie preferences
  • Cookie consent choices (managed via CookieYes)

Purchases or direct enquiries

If you contact me about my books, events, or services, I may collect your email address and any information you include in your message.

How do I collect your personal data?

There are three points at which I collect your data:

  • When you subscribe to my newsletter
  • When you contact me directly
  • Through cookies and analytics tools (with your consent)

How do I use your data?

Newsletter

If you subscribe to my newsletter, I use your email address (and your name, if you choose to provide it) to send you updates, news, and occasional marketing emails. This only happens with your explicit consent, and you can unsubscribe at any time.

Direct email contact

If you email me directly, I will use your email address and the information you provide solely to respond to your message. I do not store these messages long‑term unless necessary for reference.

Website analytics (with consent)

If you consent to analytics cookies via CookieYes, I use anonymised analytics data to understand how visitors use my website and to improve the site’s performance and content.

Technical data

Your browser may automatically provide technical information such as IP address, browser type, and cookie preferences. This is used only for essential website functionality and security.

Lawful basis for data processing

Under UK GDPR, I rely on the following lawful bases:

  • Consent: for sending newsletters and non‑essential cookies.
  • Legitimate interests: for responding to messages, ensuring website security, and running essential site functions.
  • Legal obligation: if I am required to retain certain information for tax or regulatory reasons.

You may withdraw consent at any time by clicking ‘unsubscribe’ in any newsletter email.

Cookies and tracking technologies

This website uses CookieYes to manage cookie consent. When you visit the site, you can:

  • accept all cookies
  • reject all non‑essential cookies
  • customise your preferences (necessary, functional, analytics, performance, advertising)

Non‑essential cookies will not run unless you give consent.

You can change your preferences at any time using the cookie button.

How do I store and protect your data?

I take appropriate technical and organisational measures to keep your data secure.

Your data is stored:

  • in Mailerlite (for newsletter subscriptions and consent records)
  • in my email inbox (for direct email communications you send to me)
  • on my website hosting provider’s servers only for essential technical data such as IP address, browser type, and cookie preferences, which are required for security and site functionality

I do not sell or share your data with third parties for marketing.

International data transfers

Mailerlite and some analytics tools may process data outside the UK/EU.

Where this happens, they use approved safeguards such as Standard Contractual Clauses to protect your information.

How long do I keep your data?

Newsletter data: kept until you unsubscribe (Mailerlite automatically handles removal when you do).

Direct email enquiries: kept for up to 24 months for reference, unless you request deletion sooner.

Analytics data: retained according to the settings of the analytics provider (for example, Google Analytics), and only collected if you consent to analytics cookies.

Technical data (IP address, browser information, cookie preferences): kept only as long as necessary for security, troubleshooting, and essential site functionality.

Your data protection rights

You have the right to:

  • access the personal data I hold about you
  • request correction or deletion
  • withdraw consent
  • object to certain types of processing
  • request restriction of processing
  • request data portability

How to make a request

You can email me at fiona@fiphillipswriter.com

I may ask you to confirm your identity or clarify your request.The one‑month response period will begin once I have this information.

I will carry out a reasonable and proportionate search for your data, in line with UK GDPR.

Complaints

If you have concerns about how I handle your personal data, please contact me first so I can try to resolve the issue. If you are not satisfied, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

Changes to this policy

I may update this policy from time to time. The latest version will always be available on this page.